1. What Data We Collect
When you register for our Christmas tree collection service, we collect:
- Name
- Email address
- Home address (house number, postcode, full address)
- Contact telephone number
- Special instructions (optional)
- Number of trees for collection
- Collection day preference
2. Why We Collect This Data
We collect this information solely to:
- Coordinate the one-time Christmas tree collection service
- Contact you regarding collection details or any issues
- Support fundraising for a charity trip to Ecuador through Camps International
We do not use your data for marketing purposes or any other unrelated activities.
3. Legal Basis for Processing
We process your data based on your consent when you submit the registration form. By registering, you consent to our use of your information for the purposes outlined above.
4. How Long We Keep Your Data
Automatic Deletion: Your data will be automatically deleted 7 days after the collection date. This ensures we retain information only as long as necessary for the service.
No backup copies are retained after deletion.
5. Who Has Access to Your Data
- Designated collection coordinators only - Limited to those organising the collection route and logistics
- No third-party sharing - We do not sell, rent, or share your information with any third parties
- No marketing use - Your data will never be used for marketing communications
6. Your Rights
Under UK GDPR, you have the right to:
- Access - Request a copy of the personal data we hold about you
- Rectification - Request correction of inaccurate information
- Erasure - Request deletion of your data at any time before automatic deletion
- Withdraw consent - Cancel your registration and have your data removed immediately
To exercise any of these rights, contact us via:
7. Cookies
This website uses essential cookies only:
- Session cookies - Required for form submission and admin login
- Cookie consent - Remembers your cookie acceptance
We do not use tracking cookies, analytics cookies, or advertising cookies.
8. Data Security
We take appropriate technical and organisational measures to protect your data:
- Secure HTTPS connection
- Password-protected admin access
- Secure database storage
- Limited access to authorised personnel only
9. Data Controller
Data Controller: Christmas Tree Collection Fundraiser
Contact: [email protected]
For any concerns about how your data is handled, you have the right to lodge a complaint with the Information Commissioner's Office (ICO): www.ico.org.uk
10. Changes to This Policy
We may update this privacy policy to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated "Last updated" date.